Email Distribution Lists

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Many of the online email services (Hotmail, iMail, gmail, etc) have the ability to create a group in which one can send email to. This is only available for the person who created the group, which means if you create a group, no one else can send to that group but you. Similarly in email clients like outlook you can create groups so that you can easily email a group of people all at once. Additionally, if you setup a group in outlook at work, when you are at home you won’t be able to use the group.

Basic steps to create a distribution list using names in the Address Book In Outlook.

  1. On the File menu, point to New, and then click Distribution List.
  2. In the Name box, type a name.
  3. Click Select Members.
  4. In the Show names from the list, click the address book that contains the e-mail addresses you want in your distribution list.
  5. In the Type name or select from list box, type a name you want to include. In the list below, select the name, and then click Members. Do this for each person you want to add to the distribution list, and then click OK.
If you want to add a longer description of the distribution list, click the Notes tab, and then type the text. The distribution list is saved in your Contacts folder by the name you give it.

Create a Mailing List with Windows Live Hotmail

  1. Select Contact list from Windows Live Hotmail's left-hand navigation bar.
  2. Now select Manage categories under Categories in the left-hand navigation bar.
  3. Click New.
  4. Type the desired group name under Name:. •This name acts as a nickname when addressing messages.
  5. The nickname must be unique in your address book (a group cannot have the same name as another group or another address book entry's nickname).
  6. Press Enter.
  7. Type email addressees or existing address book contacts' names under Members: to add them.
  8. Click Save.
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